Paying your Filipino virtual assistant doesn’t have to be problematic. All you need to know about paying your VA in the Philippines can be summed up in 8 simple rules.
1. Don’t pre-pay for work
It might seem like pre-paying for work is the ultimate sign of trust. But don’t do it.
If someone asks for pre-payment, it’s often a scam.
Trust must be earned and should be reciprocal. Your Filipino virtual assistant needs to demonstrate their trustworthiness.
Some might argue that pre-payment is a sign of goodwill, an assurance of timely payment. If assurance is what they’re looking for, there’s an alternative. Pay your VA weekly for the first few months. Once trust is established, you can pay them monthly or every two weeks.
2. Paying weekly at first
Why pay weekly, especially with newly hired Filipino VAs?
Because some people have taken advantage of Filipino virtual assistants due to their non-confrontational nature. We’ve heard complaints of VAs working for six months without payment merely because they were afraid to discuss money with their employers.
To assure your VA that you are a legitimate employer (without pre-paying), offer to pay them weekly for the first weeks. This builds trust on both sides. If either party fails to fulfill their obligations, it’s easier for everyone to part ways.
3. Paying bi-weekly or monthly
Which is better, paying bi-weekly or monthly?
It depends on your agreement with your virtual assistant.
I prefer monthly because it’s more convenient for me. Some prefer bi-weekly.
Regardless of your choice, be clear about when your VA can expect payment.
4. Paying on time
You might think paying your virtual assistant a day late is inconsequential, but for them, it’s distressing.
Most virtual assistants are primary breadwinners and budget their expenses (utilities, rent, food, school tuition) around their payday. They start to panic when their salaries are late.
So make sure you pay on time because it’s crucial.
5. The 13th month
The 13th month is a bonus that Filipino employees typically receive around December. This extra cash is usually spent for holiday expenses, big purchases or to pay off debt. Most employers include the 13th-month bonus in their salary calculations to budget for year-end payments.
6. Normal salary amounts
There’s an ongoing debate about standard rates for virtual assistants. The answer depends on the tasks, experience, and skill level required. While we have a salary guide, it’s best to negotiate with your VA for a fair rate.
EasyPay is our in-house payment system designed to address issues with third-party payment sites.
It simplifies payment tracking for employers and VAs and can be integrated with platforms like PayPal and Payoneer. It offers competitive exchange rates and lower fees.
The biggest advantage is our connection with the largest bank in the Philippines, ensuring your VA gets their salary, regardless of location.
Simplify your payments by signing up for an EasyPay account or linking your current payment system to EasyPay. It’s a free feature with your Onlinejobs.ph account.
8. Paypal, Payoneer and other options
In cases where EasyPay isn’t available in your country, there are other services like
- WesternUnion, and
That can provide secure and efficient ways to send money worldwide.
A lot of people use Wise.com. It’s simple, and their exchange rates are the best in the industry.
A word of warning about Paypal. It seems simple…but their fees are the highest in the industry, and they’re really good at hiding their fees. It may not make a big difference to you, but it makes a difference to the person you’re paying. It’s fine to use PayPal once or twice in a bind, but we really recommend using something else for long-term payments.
You don’t need to worry about whether or not these services are compatible with local banks and money apps. Most of them work well together.
9. Giving them a raise.
There’s no standard to giving your Filipino VAs a raise. It depends on your work agreement, how much you can afford, and how well they do their job.
In our experience, giving them a raise once a year is good practice, especially if they’ve done good work. The better the work, the higher the raise.
It motivates them to be loyal and to do better if they know they have something to look forward to.
Paying your virtual assistant doesn’t have to be a pain. With a lot of communication and a bit of common sense, your payment issues will become a thing of the past.
Julia has been working for OnlineJobs.ph since 2012, first as a writer and now as its social media manager and content development specialist. She also founded the Davao Virtual Assistants Association, the biggest VA association in Davao City.
She’s a full-time wife and mom and volunteers her time as an internet rights advocate.
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